What is happening?

The California Community Colleges TechConnect (CCC TechConnect), who oversee the Zoom accounts for all Community Colleges in California, are implementing a recording retention policy as pretty much all colleges are way over their storage allotments.

What that means for you?

If you are a frequent user of Zoom Cloud Recordings for your courses, on October 2, 2025, any recording prior to August 1, 2024 will be deleted. The relevant portion of the Los Rios Service Desk bulletin is as follows:

October 2, 2025: Recordings made prior to August 1, 2024, will be deleted.

July 1, 2026: Recordings from August 1, 2024, through June 30, 2025, will be deleted.

July 1, 2027: Recordings from July 1, 2025, through June 30, 2026, will be deleted.

Annual deletions on July 1 for recordings made over one (1) year prior.

This schedule will continue in perpetuity in accordance with the approach outlined above. Users who wish to retain their Zoom cloud recordings for a longer period must download and save the files.

Saving Recordings

Take some time and figure out which recordings you may be using. If you are using any recordings, take a moment to scan through them and see if they're still relevant. I know I often include specific dates or make current (at time of recording) references that don't make sense semesters later. If you find some recordings that you're still using, and are still relevant, then you should download those recordings and upload them to something like Canvas Studio. The following video will guide you through that process. You can also view a written guide at the end of this page.

Resources

How to download and save Zoom cloud recordings.